Events Production Associate

Location: Hybrid if in Bay Area, otherwise Remote
Reports to: COO
Hours per week (average): 40 hours per week
Overtime Status: Exempt

About the Organization

The Asian American Foundation (TAAF) is a convener, incubator, and investor committed to accelerating opportunity and prosperity for the AAPI community. TAAF supports the ecosystem of advocates and organizations committed to AAPI causes so that together we can more effectively take action against hate and violence, and build the infrastructure needed to improve AAPI advocacy, power, and representation across American society. We were founded to solve for the longstanding lack of investment and resources provided to the AAPI community — particularly as anti-AAPI hate and violence persist at alarming rates. We strive to be a catalyzing force for creating a permanent and irrevocable sense of belonging for the 23 million Asian Americans and Pacific Islanders across the United States.  TAAF is an operating foundation.  Learn more at taaf.org. ‍

About the Role

We are seeking an Events Production Associate (EPA) to join our growing team. The EPA will be responsible for providing administrative and operational support for planning, organizing, and executing both in-person and virtual events. The ideal candidate for this position should be a detail-oriented project manager, strong communicator, and passionate about serving the Asian American and Pacific Islander community.

Responsibilities

• With senior staff and communications team, develop event goals and messaging in line with
  TAAF’s strategic priorities
• With operations and finance, create event budgets and manage vendor relationships
• Provide administrative and operations support for planning and organizing events
• Develop detailed plan for day-of execution
• Coordinate and communicate across internal and external stakeholder groups, including TAAF
  staff and consultants, partners and attendees
• Perform duties associated with preparation of materials, managing registrations, and other
  administrative support
• With communications, social media, and website team, ensuring clear and consistent internal
  and external communications and branding
• Attend most virtual and some in-person events, including during evenings and weekends
  
  

Job Requirements

Education and Experience

• 2-3 years of experience supporting program and/or event coordination and execution
• Ability to thrive in a fast-paced environment and operate with a high sense of urgency
• Ability to show and demonstrate on a consistent basis initiative, professionalism and poise
• College education is preferred
  

Skills  

• Strong Exceptional project management skills with high attention to detail
• Strong organization and prioritization skills; demonstrated history of successfully managing
  multiple concurrent initiatives and maintaining one’s own workflow
• Demonstrated ability to meet project deadlines while working independently
• Strong interpersonal skills with the ability to interface effectively with a wide variety of internal
  and external stakeholders
• Excellent written communication skills, including presentations, email correspondence and
  verbal communication skills
• Advanced experience in G-suite applications
• Ability to consistently strive for excellence and exercise good judgment
• Communications or graphic design experience, a plus
  

Working Hours

• Primarily 9am-5pm PST; requires occasional weekend, off-hours, or evening work.
  

Compensation and Benefits

• TAAF provides competitive compensation and benefits including health insurance (including dental and vision) and a 403b retirement plan to all employees.
• Salary range for this position is $60K - $70K
  

To apply, please email application materials to careers@taaf.org with “EVENTS PRODUCTION ASSOCIATE - [your name]” in the subject line. Please submit the following:

• Résumé
• Cover letter
  

Equal Opportunity Employer

TAAF is deeply committed to being a diverse, inclusive, and equitable place to work. We encourage people of all backgrounds, experience, and perspectives to apply.